How to Get an Accurate Moving Quote (And Avoid Hidden Fees)

Getting a moving quote sounds simple — you call a company, give them some basic information, and they give you a number. But anyone who has been burned by a moving bill that came in far higher than expected knows that not all quotes are created equal.

Here is how to get an accurate moving quote and protect yourself from unexpected charges on moving day.

Understand the Types of Moving Quotes

Before you request a quote, you need to understand the three types of estimates that moving companies provide.

Binding Estimate: A binding estimate is a guaranteed price. The moving company agrees to move your belongings for the quoted price, regardless of the actual weight or time it takes. This is the safest option for the customer because there are no surprises.

Non-Binding Estimate: A non-binding estimate is an approximation. The final cost can be higher or lower than the quote, based on the actual weight of your shipment or the actual time the move takes. Always ask if the estimate is binding or non-binding before agreeing to anything.

Binding Not-to-Exceed Estimate: This is the best of both worlds. If the actual cost comes in lower than the estimate, you pay the lower amount. If it comes in higher, you still only pay the quoted price.

What Information You Need to Provide for an Accurate Quote

The accuracy of your quote depends entirely on the accuracy of the information you provide. To get a reliable estimate, be prepared to share the following details.

A complete inventory of your belongings, including the number of large furniture pieces, appliances, and boxes. The exact pickup and delivery addresses, including floor numbers and whether there are elevators or long carries involved. Your preferred moving date and any flexibility you have around that date. Any specialty items such as pianos, gun safes, antiques, or large exercise equipment.

Red Flags to Watch for in a Moving Quote

Unfortunately, the moving industry has its share of bad actors. Here are the warning signs that a quote may lead to problems.

An unusually low quote is often a tactic to get you to commit, with additional charges added later. A company that refuses to provide a written estimate is a major red flag. Any company that demands a large cash deposit upfront before the move is suspicious. A company with no verifiable USDOT number is operating illegally.

At Foothills Moving Company, we provide transparent, written estimates with no hidden fees. We are fully licensed (USDOT #4476506) and insured, and we will walk you through every line of your quote before moving day. Contact us today for a free, honest estimate on your next move in the NC Foothills.